Fall/Winter Clothing Sale Guidelines

    We look forward to seeing you at our Fall/Winter Clothing and Gear Sale. Our sales are popular with members and the community and run smoothly thanks to the hard work of volunteers and the cooperation of our members in adhering to the following important guidelines.

    Date & Time

    Saturday, September 17, 2016 at the Dennis R. Timbrell Rec. Centre
    29 St. Dennis Drive, North York M3C 3J3, 416-395-7972. Rec Centre is located near Eglinton and Don Mills, just down the street from the Ontario Science Centre.

    Article Drop-Off:
    Friday, September 16, 6.00pm - 7:30pm

    Member-Only Shopping:
    Saturday, September 17, 7:30 a.m. to 9:00 a.m.

    Open to the Public:
    Saturday, September 17, 9:00 a.m. to 11:30 a.m.

    Article Pick-up:
    Saturday, September 17, 1:30 p.m. to 2:00 p.m.

    Items Accepted

    Items must be in good condition: clean, no stains, not broken. All articles of clothing will be looked at by a team of Quality Control volunteers to ensure that they are suitable to sell, not excessively worn, all parts and pieces included.

    ACCEPTED: children’s clothing up to size 14, maternity clothing, toys, baby gear (e.g. strollers, swings, high chairs, baths, playpens, bottle warmers, pumps, etc.), shoes, boots and seasonal items such as bicycles and trikes and outdoor play tables. Babies’ one-piece diaper shirts will be accepted on hangers only.

    Note that all battery powered items MUST have working batteries in them in order to be tested.

    NOT ACCEPTED: underwear, undershirts, used cloth diapers, socks, tights or leotards, infant car seats, toddler car seats, car booster seats, cribs, helmets (e.g. bicycle / roller blades / ski / hockey), walkers, wooden stair gates, crib mattresses, clothing over size 14, stuffed animals. Large articles (strollers, high chairs, etc.) will be inspected for functionality and basic safety before they can be accepted.

    Added to the list of items NOT ACCEPTED are: VHS tapes, music cassettes, computer software more than 5 years old.

    Sale Tags

    Use 3”x 5” recipe cards ONLY.

    Fill out card as illustrated below. Please print clearly.


    LAST NAME, First Name


    • Prices must be in whole dollar amounts. Any tag with cents on it will be rounded down to the dollar amount.
    • Auto-Donations. You can choose to donate some or all of your unsold clothing items. To indicate items you wish to be donated and not returned to you, you must draw a red circle in the lower right-hand corner of your sale card. Auto-donation applies to CLOTHING AND SHOES ONLY.  Clothing donations go to New Circles, a not-for-profit group that provides clothing to some of the neediest families in the area.
    • Each sale tag should show one price only; minimum price is $1.00.
    • To avoid confusion, all tags should show FULL price with decimal point (i.e. $2.00 NOT $2)
    • Each article must have a sale tag attached.
    • Use safety pins to attach sale tags securely. If an item has lost its tag, it can’t be sold. Use medium or large safety pins only (no small gold pins or straight pins that will come out too easily).
    Here are some templates for labels that can be printed on 4"x2" labels or 2 5/8"x1" (6.7x2.5cm) labels and put on the index cards. 
    TPOMBA Sale Label w Size 4X2.doc 
    Sale Tag Labels - 6.7cm x 2.5cm.docx

    If you use tape to attach a sale tag to a large item, please use only masking tape on TWO sides of tag only for ease of removal at the cash-out table. Please do not use packing or duct tape as it is too difficult to remove and may damage the item.


    • REVISED FOR THIS YEAR – Childrens' wear should be sized as follow:



    0-6 MONTHS

    0-3 Months, 0-6 Months, 3 Months, 3-6 Months, 6 Months

    6-12 MONTHS

    6-12 Months, 9 Months, 12 Months

    12-18 MONTHS

    12-18 Months, 18 Months

    18-24 MONTHS

    18-24 Months, 24 Months


    2, 2T, 2 Toddler, 2-3


    3, 3T, 3 Toddler, 3X, 3-4


    4, 4T, 4 Toddler, 4-5


    5, 5T, 5 Toddler, 5-6


    6, 6T, 6 Toddler, 6X, 6-7

    Follow this pattern up to size 14

    • Please do not size by weight or use small/medium/large for children’s clothes. Only maternity wear may be sized small/medium/large.
    • Please label shoes, boots, skates etc. by actual size, not by ‘age’ size.



    • Please put all clothing on hangers.
    • Sort hangers by size, bundle same size together, i.e. with twist ties, elastics, garbage bags, etc. and label the bundles by size.
    • Small items (e.g. shoes, hats, mitts, belts, toys with parts, etc.) should be completely enclosed in Ziploc bags with the sale tag inside and clearly visible.
    • *NEW* MAXIMUM of 20 articles per family allowed in the 0–6 month category.


    To protect the integrity of the sale for all members, items that do not adhere to our guidelines will not be accepted. An additional 25% will be deducted from the rebate cheque for submitting items that are rejected or not picked up at the end of the sale. All items will be checked by our Quality Control team to ensure they are of good quality, complete, and in working order.

    Items may be rejected for the following reasons:

    • wrong season
    • wrong sizing
    • incomplete or illegible price tags
    • wrong pins
    • wrong tape
    • poor condition: soiled or damaged
    • submitting articles above size 14
    • stuffed animals

    Member Rebates

    TPOMBA receives a percentage of total sales as follows:

    • 10% of sales from members who volunteer Friday and all of Saturday
    • 20% of sales from members who volunteer Friday and one shift on Saturday
    • 30% of sales from members who do not volunteer at all.

    Rebate cheques will be mailed to sellers approximately 6–8 weeks after the sale.

    Sellers must submit a stamped, self-addressed letter-sized envelope with their Sale Authorization Form at the Friday drop-off.

    Sellers who want their sale tags mailed back must submit a 9”x12” (Bulletwin-sized) envelope with sufficient postage (estimate $3.00). If additional postage is needed, it will be deducted from the rebate cheque.

    Sellers who do not want their sale tags mailed back can submit a regular envelope with the correct postage amount on it.  Unclaimed sale tags will be discarded.

    Clothing Sale Volunteers

    We love our volunteers! Clothing sale volunteers receive a higher percentage of the proceeds from their items sold and they have exclusive early access to the sale. New volunteers are always needed. Volunteers are required to work the Friday shift plus one or two shifts on Saturday.  Volunteer shift hours are as follows:

    • Friday 5 p.m. to 10 p.m.
    • Saturday 7 a.m. to 3 p.m.
      or 7 a.m. to 11:30 a.m.
      or 11 a.m. to 3 p.m.

    Volunteers may shop on Friday evening after set-up. Volunteers may pay by cheque, debit, VISA, or MasterCard.

    To volunteer, contact Tara Krane at 
    clothingsale@tpomba.org. We will be coordinating a potluck to feed our volunteers while they work on Friday night.


    Valid Membership

    • Our clothing sales have been developed to benefit our members. Only members with up-to-date full memberships or Lifetime Memberships may submit articles to the sale.
    • If you are renewing your membership at the drop-off, please do so BEFORE joining the drive-through line. To renew, park your car and see the Membership Coordinator. 
    • TPOMBA members and members of other POMBA clubs may shop on the Saturday morning.

    Drive-Through Drop Off

    Friday, September 16, 6:00 p.m. to 7:30 p.m.

    • Wait in line in your car as instructed by the volunteers.
    • All members who are dropping off on the Friday night must use garbage bags or cardboard boxes to drop their items off. No personal bins will be allowed.
    • Have your signed Sale Authorization form and stamped, self-addressed envelope ready for the Drop-Off Captain.
    • When they are ready for you, help volunteers unload your car at the curb.
    • Items will NOT be accepted after 7:30 p.m.
    • Please note that there will be no money accepted at the drop-off to pay for stamps and forgotten envelopes. A supply charge of $5.00 will be deducted for missing return envelopes.

    Member Shopping

    Saturday, September 17, 7:30 a.m. to 9:00 a.m.

    SAFETY NOTICE: The sale is crowded and not safe for children. Please try to leave your children at home while you shop. Due to space restrictions, strollers will not be allowed in the sale area.

    • TPOMBA members are allowed to bring up to 4 guests for member shopping. Volunteers may bring up to 4 guests during member shopping.
    • We encourage you to bring your own bags.
    • Please bring your identification and you will be checked against a current membership list. Your membership may be renewed online or at the sale.
    • Shopping is on a first-come, first-served basis. The Line Manager will assign a number to each person as they join the line. In the interest of fairness, you may not a hold a place in line for another member.
    • You are welcome to bring a laundry basket and/or bags to carry your purchases as you shop. Note that bags will be checked upon exiting. To be fair to other shoppers, please do not hold on to items that you are not buying; keep what you want and leave other items on the racks for others to buy.
    • If you are pregnant and need help shopping, we are glad to help. Volunteers are available to carry your purchases. Please contact the Sale Coordinator the Wednesday before the Sale if you have special circumstances.
    • Payment can be made by cash, debit, VISA, or MasterCard. TPOMBA members with valid membership may also pay by cheque.
    • Members of neighbouring POMBA clubs may shop on Saturday morning with their valid club membership and may pay by cash, debit, VISA, or MasterCard.

    Public Shopping

    Saturday, September 17, 9:00 a.m. to 11:30 a.m.

    • Payment can be made by cash, debit, VISA, or MasterCard only.
    • All shoppers are encouraged to bring their own shopping bags.

    Article Pick-Up

    Saturday, September 17, 1:30 p.m. to 2:00 p.m.

    • Park your car.
    • If someone else is picking up your unsold items, they must present the completed Pick-up Authorization Form.
    • All unsold items MUST be picked up with the exception of clothing items that have been marked for auto donation. We cannot keep unsold items, however, you are welcome to utilize TPOMBA Trade Spot on Facebook to donate or sell items.
    • Any member who does not pick up unsold items will be subjected to the “rejected item” terms and their articles will be left behind.

    Questions? Please contact Tara Krane at clothingsale@tpomba.org. For up-to-the-minute information on the sale, you can follow TPOMBA on Twitter!

    Please note:

    Sales Authorization and Pickup Authorization forms will be available in the next Bulletwin or click here to download an online version of the Sales Authorization and Pickup forms (requires Adobe Acrobat Reader click here for free download).

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